Field Deployment Checklist

Shifters AI

Main Checklist

Required for every field deployment.

Deployment Definition

Personnel & Responsibilities

System Field Readiness

Required robot(s) selected
Robot physically inspected
Required batteries available
Batteries fully charged
RCU fully charged
RCU power adapter packed
Keyboard + mouse packed for RCU troubleshooting
Required charging equipment packed
Robot power-up confirmed
Robot ↔ RCU connection confirmed
Basic mobility / function test completed
Hot-swap / single-battery operation verified
Robot cameras verified
Policy switching verified

Mission-Dependent Hardware

Required communications equipment identified and packed
Required antennas packed
RCU Ethernet cable packed, if required
Payload required
Payload physically mounted and secured
Payload communication / integration verified

Software & Communications

Robot networking configured for intended field communication
RCU networking configured
Robot software verified functional and stable
Development / untested branches avoided unless specifically required
Required policies confirmed available on robot
Relevant operators know which policy to use and how to switch
Camera streams confirmed functional and correctly oriented
Required external communications link tested

Equipment Accountability

Complete deployed equipment list created
Robot(s) recorded by name / serial
Battery quantity recorded
RCU and accessories recorded
Communication equipment recorded
Payloads / mission equipment recorded
Tool kits / spares recorded
Cases / transport equipment recorded
All equipment assigned to a responsible Shifters team member
Handover inventory completed before equipment is transferred to external personnel
Equipment physically counted at handover
Expected return date / time agreed
Returned equipment physically counted against handover inventory
Missing / damaged equipment documented immediately

Final Check

Robot ready
RCU ready
Batteries ready
Communications ready
Payloads ready
Required accessories / tools ready
All equipment accounted for
Personnel responsibilities understood

Add-Ons

Select the Add-Ons applicable to this deployment.

💪 Demo Add-On

Complete in addition to the Main Checklist.

Demo Preparation

Demo objective defined
Audience/customer identified
Capabilities/functions to be demonstrated defined
Demo sequence/scenario established, where applicable
Demo area and relevant limitations understood
Areas inaccessible to Shifters personnel identified in advance

Extended / Third-Party Operation

Determine whether Shifters retains control throughout the demo
External operator identified and briefed, if applicable
Expected display/operating duration compared with battery capacity
Battery replacement plan established, if required
Responsible person assigned to monitor battery status during extended operation
Receiving personnel know when intervention, battery replacement or shutdown is required
Robot will not intentionally remain operating until battery depletion

Demo-Specific Final Check

Intended demo functions tested in the actual environment
Demo team understands sequence and responsibilities

After Demo

Audience/customer feedback captured where relevant
Demo-specific technical/operational issues documented
Follow-up actions identified

🥇 Exhibition / Expo Add-On

Complete in addition to the Main Checklist.

Event & Booth

Exhibitor registration confirmed
Exhibitor badges confirmed
Booth number/location confirmed
Organizer-provided furniture/equipment confirmed
Booth power requirements confirmed
Screens/monitors confirmed, where applicable
Required booth equipment identified
Graphics/backdrops ready
Backdrop frame/hardware ready
Branded table covers ready

Display & Marketing

Systems/mock-ups selected for display
Display stands/carriers/accessories ready
Brochures/printed collateral ready
Branded apparel ready
Giveaways/merchandise ready, if applicable
Business cards/contact-sharing method available

Exhibition Packing

All equipment required to construct the display accounted for
Backdrop and frame packed as a complete kit
Exhibition-specific materials assigned to luggage/cases
AirTags attached to transported equipment/cases
AirTags tested before departure

🛠️ Field Testing Add-On

Complete in addition to the Main Checklist.

Test Definition

Test objective defined
Test location/environment understood
Planned tests/tasks defined
Expected operating duration established
Required test configuration identified
Required payload/load identified, where applicable

Test Execution

Starting robot configuration documented
Starting battery status documented
Actual tests performed recorded
Deviations from planned testing recorded
Additional tests requested during field activity recorded
Successes/failures recorded
Relevant battery status/runtime recorded
Relevant environmental/terrain observations recorded

Post-Test

Robot condition checked after testing
Technical/operational issues documented
Customer/unit observations captured
Test results and field notes collected
AAR/test summary prepared where required

🪖 Military Exercise / Evaluation Add-On

Complete in addition to the Main Checklist.

Exercise Administration

Participation/selection confirmed
Reporting instructions reviewed
Required personnel forms submitted
Required IDs/access documentation prepared
Required CV/photo/personnel documentation submitted, where requested
Organizer/technical POC identified

Exercise Requirements

Exercise objectives reviewed
Accepted/selected capability confirmed
Evaluation scenario understood
Required tasks/obstacles/test events identified
Organizer restrictions reviewed
Safety requirements reviewed
Required communications/integration requirements identified
Third-party integration requirements confirmed, where applicable

Evaluation

Evaluation/success criteria understood where provided
Required measurements/data identified
Method for recording results established
Evaluator-requested changes documented
Additional evaluator-requested tasks recorded
Evaluator/unit observations captured

Post-Evaluation

Evaluator/unit feedback captured
Evaluation results and field notes collected
AAR/evaluation summary prepared when required

🌍 International Deployment Add-On

Complete in addition to the Main Checklist.

Travel & Personnel

Passports valid for required travel period
Required visas/entry permissions confirmed
Flights booked
Accommodation booked
Local transportation arranged

Equipment Transport

Equipment transport method confirmed
Robot transport case confirmed
Required shipping/travel documentation prepared
Airline/carrier weight restrictions checked
AirTags attached to transported equipment/cases
AirTags tested before departure

Batteries

Battery transport method confirmed
Battery quantity confirmed
Required battery documentation available
Battery shipment coordinated separately where required

Tools & Robot Configuration

Disassembly/reassembly kit prepared for each robot
Each robot's kit packed with that robot, not separately
Required tools confirmed before departure
Required spare parts packed

Destination Readiness

Destination electrical power requirements confirmed
Required plug adapters/power equipment packed
Local receiving/contact person confirmed
Equipment collection/delivery arrangements confirmed
Checklist data is stored locally on this device until submitted.